Complaint Management Software
Manage and resolve customer complaints quickly to improve business reputation and processes
Complaint Handling Software offers comprehensive control over collection, tracking & addressing of customers complaints with compliance regulations & guidelines. It analyzes & identifies complaints and enables you to act on them to reduce escapes and gain visibility into customer’s common issues to avoid repetition.
Why is it necessary to implement a Complaint Management System?
Simplify Complaint Handling process by rapidly resolving complains & elevating customer experience
Dealing complaints proactively is critical for the growth and success of an organization. Customer complaints are beneficial in improving and developing a company as they serve as a source of information about the weakness in your company.
The platform for handling complaints assists your care staff in taking actions to improve sales, services, quality, and operations. Addressing customer complaints in a timely manner also drives continuous improvement of workflow. It usually comes with embedded intelligence that promotes automation and efficiency. With regulatory reporting, the submission of complaints becomes easy and time-saving for both quality and care staff.
The voice of the customer is important to improve a quality management program. Therefore, complaint analysis upgrades outcomes and maintains customer satisfaction and loyalty. These centralized database complaints within a unified system increase visibility and availability and accelerate action planning.
Customer Complaint System is user-friendly and flexible that gathers information, transfers it, launches corrective actions, and generates detailed reports. It also offers a custom action plan to help coordinate the responsibilities of employees and programs to track the process. The integrated version of complaint management software with other functional tools identifies the causes and failures and gives alerts to take necessary measures to resolve the issue.
User-friendly Complaint tracking Software Features
Efficient complaint management with robust features, from customisable forms to real-time dashboard
Workflow Management
Automate the entire complaint management process and provide care staff a step by step guide to assist them in completing their tasks.
Feedback Management
Embed feedback management enables you to create customer surveys and incorporate them in your management system to automate workflow.
Ticket Management
System offers automatic ticket creation with receipt of a request and processes all concerns in a smooth, effective and timely manner.
Multi-Channel Support
Provides tools to simplify communication by offering multiple channels from a single interface to engage customers through various channels.
Reporting & Statistics
Follows important trends & benchmarking comparisons with existing data records and provides detailed stats to improve customer support.
Activity Dashboard
Offer easy-to-use dashboard to view current status of open complaint, required action, due date, volume of traffic and queue waiting for response.
Record Information
Capture complaint details , classify them by type, attach required documents and record them for audit purposes. Keep informed and up to date instantly.
Multifaceted Benefits of Online Complaint System
Help you manage customer’s complaints, gather feedbacks and turn them into leads
Enhance Operational Efficiency
Omnichannel platforms provide tools to address customer complaints quickly and provide efficient ways to resolve complaints and concerns in time.
Customer Support & Retention
Resolving complaints in a responsive manner can make your customer feel valued and happy. Efficient handling may boost customer loyalty and retention.
Digitized Documentation
Modern software provides proper documentation for investigation and corrective purposes and lets you store the documents to review them later.
Prevent Repetitive Mistakes
Offers thorough investigation and accurate corrective actions that helps to prevent recurrence of issues and further complaints without wasting time.